Hello everyone! I had an incredible weekend with two very special events: an intimate and sweet wedding on Saturday and an exciting final meeting on Sunday for a wedding later this month. It was a very action-packed weekend and I’m still recovering from all the fun and excitement, gearing up for another fabulous wedding this weekend. 🙂
As most of my friends in the wedding industry know (and experienced along with me), we had some surprise sprinkles on Saturday. All Saturday morning and afternoon, Anna and I were setting up in the 85+ degree temps and marveling over the bright azure skies. Seriously, the skies were incredible!! It was warm, clear, and picture-perfect for a wedding day. Fast-forward to about 5:30p, and we get some sprinkles… When the first drop fell out of the sky, the caterer looked over at me with that, “Was that what I think it was?” glance. After the ninth or tenth distinctive droplet, we knew it was indeed a summer shower. In that moment, there were a number of things that could have happened. I could have freaked out. I could have started crying. I could have run into the house where my bride was getting ready and un-necessarilly freaked her out. But as you can already guess, I did none of those things. First things first — Anna and I quickly swept over the dining area (all outdoors) and flipped over the napkins, protecting the menus from the rain (and potential ink bleeding). I then got on my phone, checked some local weather and hour-by-hour forecasts. All pointed to a clear evening — it was merely a passing shower. It lasted about 3-4 minutes, and at one point it was crossed the line from sprinkles to rain. But you know what? I never freaked out. When the sweet mother-of-the-bride (one of my favorites, ever!) came over to ask me what we would do, I assured her that it would be a passing storm. When Anna gave me the raised eyebrows when the rain really started coming down, I smiled back. We just got to work handling the situation. Once the rain passed, we wiped down tables (and kept the menus flipped over until dinner time, thankfully! We did have another passing sprinkle.) and went on with the set-up. We had kept the cakes (five of them!!) inside earlier that day (because of the heat, not the rain!) and brought them out at the last minute. The rest of the evening was flawless. As a little divine bonus, we had a brilliant rainbow during the ceremony! Some guests jokingly asked me how I hooked that special surprise up. 😉
This little bit of wacky weather reminded me that a wedding planner and coordinator needs to possess some innate amount of calm and tranquility. It was so important on Saturday (and on other occasions in the past!) that I maintained a sense of calm, a sense of confidence, a sense of control. Of course no one can control the weather and no one could have predicted the freak rain showers we experienced! But I knew that if we really ended up in that situation (a situation I have been in, actually! See this post and this one for the dramatic details and the triumphant result.) I would be able to handle it. I had incredible vendors, my right-hand assistant, and most importantly, a cool and focused mindset. I have unfortunately been witness to the meltdowns of other vendors — vendors who cannot handle any situation that veers from their pefectly-laid plans. Weddings are not immune to surprises. 🙂 In fact, they often attract them! But through years of experience honing in on my own intrinsic nature, I have been able to see many a wedding “surprise” and handle it with grace and calm. Ultimately, I know it is God’s grace in me that allows me to react in that way!
It is the greatest compliment when I hear fellow vendors, clients, and guests tell me that they can’t believe that I handled a situation with a smile, in a calm and collected manner. To all my fellow coordinators, remember that they are watching us!! 🙂 We can set the tone for the rest of the vendors (and of course, either comfort or stress out our clients!), so react with care. To all of the to-be brides out there, make sure that you gauge your potential coordinator’s personality when you interview them. Do you think this person seems agitated and high-strung, or do they emanate a strong sense of confidence and peace?
Here are some photos of the incredible venue where Saturday’s wedding took place: Chateau Le Dome @ Saddlerock Ranch. For those of you unfamiliar with Saddlerock, there are two wedding venues on-site — the larger “garden” setting, and this smaller “vineyard” setting. I have worked numerous times at SR but always in the lower/garden setting. This was my first CLD wedding @ SR and it was magical! If you have a guest count under 100, this is a perfect option for you!
These photos were snapped on Friday evening pre-rehearsal. Check out those skies!!
I can’t wait to share this wedding with you soon — Adi @ Next Exit Photography did an amaaaaazing job (per ususal) capturing all of the special details.
Enjoy your Tuesday evening, everyone!